Starting point
List outward and return times, usual routes and waiting periods. Describing the vehicle and starting area helps discuss driver suitability, experience and relevant terms.
when the household routine changes
Restate timings and responsibilities and review whether the current arrangement still fits.
a practical task sheet
Note each duty, its location, timing and one completion criterion, then review the sheet with the person carrying it out.
Checklist
Selections are not sent or saved.
Before agreeing
Licence, experience, insurance and relevant requirements are confirmed per request; do not assume a vehicle or commercial transport is included.