Starting point
List outward and return times, usual routes and waiting periods. Describing the vehicle and starting area helps discuss driver suitability, experience and relevant terms.
with recurring support visits
Keep a core list for each visit and allow room for changes rather than redefining the arrangement every time.
where to begin
Write the result you need first, then choose the smallest set of duties that supports it within agreed time and scope.
Checklist
Selections are not sent or saved.
Before agreeing
Licence, experience, insurance and relevant requirements are confirmed per request; do not assume a vehicle or commercial transport is included.